This is an opportunity for a candidate to take part in an Office Administration Assistant Apprenticeship, covering all aspects of the day-to-day running of an office, organisation of facilities for meetings and hosted training courses, and support on general HR and accounts administration tasks.

Reception & Office

Meeting and greeting clients/visitors, offering, and preparing refreshments.
Answering the telephone promptly, professionally, and efficiently.
Managing incoming and outgoing post, couriers and recorded delivery.
Managing general email inboxes.
Maintaining office Health & Safety, standards, and tidiness by:
Daily Health and safety walk-throughs.
Checking desks are clear of all any clutter, filling printer paper, tea points and water bottles, checking the dates on milk, etc.
Cleaning and maintenance of the coffee machines.
Organising general office cupboards, ordering stationary and other office supplies.
Conducting DSE assessments, booking first aid and fire marshal courses, and PAT testing as directed by the Office Manager.
Ensuring all IT equipment is working, logging any issues promptly.
Supporting users in resolving any issues that may arise.
Supplier liaison.

Room management

Managing bookings, setting up rooms and organising refreshments, lunches, etc as requested.
Maintaining meeting room standards such as restocking supplies.
Changing the room layouts for events, and courses e.g. moving tables.
Testing AV equipment and dealing with any potential problems promptly.
Running updates on meeting room laptops, deleting outdated meetings from the calendars and Teams chats.
Supporting the running of courses including preparing refreshments and assisting with the catering.
Assisting with the Venue management process including sending pre-event / course checklists.
Supporting with Recruitment & Onboarding such as collating and screening of CVs, processing routine rejections, conducting reference checks, sending IT equipment, organising access passes, arranging induction calls, providing office walk-throughs.
Processing joiners and leavers actions.
Completing reference requests.
Participating in the planning and running of staff social events
Organising staff incentives (birthday cards, gift cards and R&R)
Assisting with internal Communication by creating content and maintaining the company intranet – Shanga.
Diarising organisation-wide meetings/appointments and booking relevant meeting spaces.

What training will the apprentice take and what qualification will the apprentice get at the end?

Apprentices will study the Business Administrator Level 3 Apprenticeship Standard.
Delivery method and location of training to be confirmed.
Level 3 Business Administration qualification upon successful completion of the apprenticeship.
Functional Skills in maths and English, if required.

What is the expected career progression after this apprenticeship?

Future opportunities for progression in the industry.

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Logical, Team working

Qualifications

GCSE or equivalent English and Maths, Grade A*-C (4-9) Desired

Employer Name

INSPIRE ATA LIMITED

Training provider

LET ME PLAY LIMITED

Apprenticeship standard

Business administrator (level 3)

How to apply?

To apply for this role and to find out more, please click on the apply button.

Applications may close before the deadline, so please apply early to avoid disappointment.

Business Administration apprenticeship Advanced Level 3 (A level)